UK Experts in Key Management Systems
Physical key & asset management
with instant accountability
for authorised users.
The KeyTidy T1 is a tamper-evident physical key management system that gives every key and asset a fixed, numbered home. Authorised users check items out with their personal identity peg — which stays locked in place until the key or equipment is returned.
The Product
KeyTidy T1 — Physical Key Management System
Physical control, visual accountability, zero software required.
KeyTidy Engraved Pegs
Standard KeyTidy Peg-In, Peg-Out Unit
KeyTidy with Heavy Duty Bracket (Optional)
See It In Action
Insert your peg.
Take your keys.
It really is that simple. The numbered retaining peg keeps the keys locked in place until an authorised user inserts their own colour-coded identity peg and turns to release them. Their peg stays locked in until the keys are returned — so you always know exactly who has what, and why.
Simple by Design
How the KeyTidy Key Control System Works
Never spend any more time looking for keys or equipment.
Every user has their own identity peg
The colour denotes their reason for access (green = cleaner, blue = technician, etc.) and initials or an identity number can be engraved on the end (e.g. JLR or 411) if required.
Keys and items are sealed to a numbered retaining peg
Each key or item of equipment is sealed to a light blue or solid steel numbered "retaining" peg, held in the matching numbered KeyTidy block — always stored in exactly its correct place.
Insert your peg to unlock
The authorised user inserts their own identity peg and turns to release the keys or item — but their peg stays locked in place until the keys or item are returned.
Always know where everything is
Keys and items are ALWAYS in their correct position, or it is instantly clear precisely who has them (by the initials on the peg in place) and why (by the colour of that peg).
Need added security? KeyTidy cabinets are also available with code or card access — providing a fully controlled environment for high-security environments.
If inbuilt charging or secure lockers are required, please check out ilockerz.com
Real-World Applications
Examples in Use
KeyTidy is trusted across industries to keep equipment organised, secure, and always accounted for.
Amazon Warehouses
Amazon warehouses attach KeyTidy to pallet trucks, saving an average of 8 minutes per user per shift. Pallet truck number 20 is always in position 20 awaiting an authorised user, and always returned to its correct position after use — not left as a health & safety issue in another part of the warehouse. As a result, only the correct number of pallet trucks are purchased because "spare" trucks are not required for those that go "missing".
Hilti Power Tools
Hilti power tools are stored and available for fast access as required, but always returned as soon as finished with — maximising availability and use of all equipment and preventing the purchase of unnecessary extra equipment.
Equipment
KeyTidy works across a wide range of equipment — ensuring items are always returned to their correct position after use. Examples include: test units, inspection cameras, multimeters, torque wrenches, calibration tools, PPE, handheld radios, and any shared equipment that needs to be tracked and accounted for.
Keys for Anything
From cabinet keys and meter cupboard keys to padlocks, plant rooms, and communal facilities — any key that needs to be accessible to authorised staff but always returned can be stored on a KeyTidy. Each key has a fixed, numbered position and is instantly traceable to the last person who used it.
Ladders
Ladders are always stored in their correct position because they are sealed to the matching numbered KeyTidy. This eliminates "extra" ladders being purchased, as they are always returned as soon as a task is completed. Ladders are no longer left in remote areas or causing health and safety issues.
Why KeyTidy
Physical security you can see and prove.
Instant Visual Audit
A broken seal tells you immediately — no guesswork, no log-ins required. Physical security that speaks for itself.
Numbered Serial Seals
Every seal carries a unique number. Record it, break it, replace it. An unambiguous chain of custody every time.
Shadow Board System
Colour-coded access pegs and dedicated slots make missing keys visible at a glance — before it becomes a problem.
No Power. No Subscription.
Zero infrastructure, zero ongoing cost. Passive physical security that works the moment it's on the wall.
The Basics
What is a shadow board?
A shadow board is something you can create with KeyTidy T1s to keep tools, keys and other assets organised and accountable. Every item has its own marked, labelled position on a visual control board, so you can see in an instant whether it's in place or missing. It's a simple, proven way to keep equipment ready to use, with no software to log into and nothing to charge.
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Power Tools Shadow Board
Multiple T1 units mounted together to organise power tools by position. Each slot is labelled and secured, so you can see at a glance which tools are in use and which are missing, no app, no login, no waiting.
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Tools Shadow Board
Cordless tools and batteries mounted on a dedicated shadow board. The visual layout makes accountability instant: every position tells you what belongs there and whether it's present.
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Scale Up
Build your own shadow board with the KeyTidy T1s
A single KeyTidy T1 controls one item. Mount several units together and you can create your own shadow board, a visual control station for a whole facility. The examples above show what's possible; KeyTidy supplies the T1 units, and the layout is yours.
Build a better board with the T1
Most shadow boards rely on printed outlines or foam cut-outs. They look tidy, but they can't tell you whether an item has actually been taken or tampered with. By building your own board around the KeyTidy T1, you give every position a tamper-evident seal, so you don't just see what's missing, you know the moment a seal has been broken.
There's no software, no wiring and no IT project. You design the layout, mount a T1 at each spot, and the board is yours, smarter than any printed outline could ever be.
How to build one with the KeyTidy T1
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1.List what you need to control
Write down every item you want accountable: power tools, hand tools, keys, radios, tablets, vehicles. Anything that goes missing or gets borrowed.
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2.Map out a position for each
Decide where each item lives on the board. A dedicated, labelled spot for every asset is what makes the system work at a glance.
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3.Mount a KeyTidy T1 at each spot
Each T1 holds one item with a tamper-evident seal. Mount one unit per position, as many as you need, in any arrangement.
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4.Seal and label
Fit the numbered seals and label each position. From now on, a broken or empty position instantly shows what's missing or been accessed.
The Payoff
The Benefits of a Shadowboard
Accountability at a glance
A whole wall of positions makes the status of every asset instantly visible, no logging in, no app, no waiting.
Modular, grow as you need
Start with one T1 and add more units to the board at any time. No rewiring, no software, no IT project.
Any layout, any asset
Knives, tools, keys, vehicles: arrange labelled positions to match exactly how your team works.
Spot missing items instantly
An empty position is impossible to miss, so you know the moment something isn't where it should be.